TuitionPingDaycare tuition reminder software that texts for you.
Spend less time chasing tuition.
Schedule monthly tuition reminders for your home daycare or small childcare center — before the due date, on the day, and when a balance is overdue. Parents receive ordinary texts and can reply PAID. You check the money arrived and confirm receipt in the dashboard. Keep your existing payment method; parents need no new app or login.
Card on file at signup · no charge for 30 days · set up in about 10 minutes · cancel anytime
Want a hand with your CSV or reminders? Ask TuitionPing support for setup help; no account needed.
Plans from $9/month for up to 10 families. Compare prices, limits and trial terms.
Illustrative conversation. PAID is parent-reported; the provider verifies receipt.
See TuitionPing in 48 seconds.
A reminder. A parent’s PAID reply. A payment you verify and confirm.
Illustrated demo with fictional data. PAID means reported paid. You check your payment records before confirming receipt; TuitionPing does not process payments.
See the setup steps and family CSV template · Keep collecting by cash, check or bank transfer
Read the walkthrough
1. The reminder arrives. TuitionPing texts a fictional parent, Sarah, that $1,200 is due on November 1 for Sunshine Daycare. Families receive ordinary texts; they do not need a parent app.
2. The parent replies PAID. Sarah’s reply changes the dashboard status to Reported paid. It is a report for the provider to review.
3. The provider verifies and confirms. The provider checks their existing payment records for Sarah’s $1,200 payment, then clicks Confirm payment received on the family’s row. The status changes to Paid. TuitionPing sends reminders and records status; the provider verifies receipt.
You didn't open a daycare to chase checks
The money conversation is the worst part of the job. TuitionPing handles scheduled reminders so you can focus on families and verify payments.
The pickup-line ambush. Cornering a parent at 5:45pm about an overdue balance while their toddler melts down.
The 10pm spreadsheet. Cross-referencing who paid, who didn't, and who you already reminded twice.
"I forgot the checkbook." The excuse you've heard 400 times — because there was no reminder before it was due.
How it works
From signup to your first automatic reminder in about 10 minutes.
Add your families
Parent name, phone number, tuition amount, due date, classroom — typed in or imported from a CSV in one click.
We text automatically
Reminders go out 3 days before, on the due date, and at +3 and +7 days late — only while the balance is unpaid.
Parents reply PAID
Your dashboard records their reply as reported paid for you to verify. Anyone can text STOP to opt out, START to rejoin.
Four perfectly-timed touches, zero effort
Each family gets exactly the reminders they need — never more, never while they're already paid.
Heads-up: "Tuition of $1,200 is due on Oct 1." Give the family the amount and date before tuition is due.
Due today: "Just a reminder — tuition is due today." Keep the message short and the next step clear.
Gentle nudge (unpaid only): "We haven't received tuition yet — reply PAID once sent."
Firm follow-up (unpaid only): "Tuition is now 7 days overdue — please remit right away to avoid a late fee."
Everything handled, down to the details
Focused on tuition reminders and follow-up. Keep your existing payment method.
Two-way texting
Parents reply PAID, STOP, START, or HELP from any phone. No app to install, nothing to learn.
Quiet hours, their timezone
Texts only go out during hours you choose, in your program's timezone. A reminder due at 2am waits for morning.
Recognizable sender
Every message comes from the same TuitionPing number, with your program's name in the text so families always know it's you.
Your wording
Every reminder template is editable. Sound like yourself, not a robot.
English y español
Set each family's preferred language and they get every reminder in it. Both template sets are fully editable.
CSV import
Bring your whole roster in one upload — name, phone, tuition, due date. Row-by-row errors, no silent failures.
Full message log
Every text in and out, timestamped per family. When a parent says "I never got it," you'll know.
Free tools for getting daycare tuition organized
Start with a clear policy, ready-to-send messages, and a payment record. No signup required.
Printable past-due tuition letter
Explain an overdue balance, credits and verified payments in a clear letter. Print, save as PDF or copy.
Daycare invoice & receipt generator
Create a clear tuition bill or verified-payment receipt and save it as a PDF.
Daycare late-fee policy template
Customize a weekly or monthly policy. Download an editable Word document or printable PDF.
Payment reminder generator & templates
Draft a tuition reminder using your amount and due date. Copy it in English or Spanish, or download the ready-to-edit message set.
Daycare late-fee calculator
Compare five fee models with grace periods, prior credits, and caps. Print or share the breakdown.
Free tuition payment tracker
An Excel spreadsheet with balances and overdue status. Import it into Google Sheets if you prefer.
Explore all free tools & templates · Read the tuition collection checklist · Compare spreadsheets and scheduled reminders
Simple pricing
Every plan starts with a 30-day free trial. Choose the family capacity that fits your program.
Micro
- Up to 10 families
- 1 location
- 4-stage automatic reminders
- Two-way PAID / STOP texting
- 30-day free trial
Starter
- Up to 30 families
- 1 location
- 4-stage automatic reminders
- Two-way PAID / STOP texting
- 30-day free trial
Growth
- Up to 75 families
- unlimited locations
- 4-stage automatic reminders
- Two-way PAID / STOP texting
- 30-day free trial
Multi-site
- Up to 200 families
- unlimited locations
- 4-stage automatic reminders
- Two-way PAID / STOP texting
- 30-day free trial
Card on file at signup, never charged during your 30-day trial. Cancel anytime from your Billing page — effective at the end of your billing period. See the full pricing guide and plan examples.
Choosing daycare payment reminder software
Decide whether you need scheduled text follow-up or a complete billing platform. Read the sourced TuitionPing and brightwheel comparison.
| TuitionPing | Spreadsheets & memory | Enterprise suites | |
|---|---|---|---|
| Automatic text reminders | ✓ | ✗ | ✓* |
| Parents reply PAID by text | ✓ | ✗ | Varies |
| Tuition payment processing | Use your existing method | Use your existing method | Often included; check the provider |
| Pricing | From $9/mo | Depends on your spreadsheet tool | Varies by provider and scope |
| Fit for a small program | Focused reminder workflow | Manual records and follow-up | Compare the features you need |
*Features vary across childcare management platforms. TuitionPing sends reminders and records payment reports; you verify receipt using your payment records.
Explore a tuition reminder scenario
Choose your inputs and an assumed improvement. This is a planning scenario, not measured customer results.
*Hypothetical annual scenario: 12 identical months, your assumed reduction, 30 minutes of follow-up per late bill, and up to four reminder stages per family per month. Tuition shifted earlier is not extra revenue. Actual results and text delivery vary. TuitionPing Micro is $9/mo after a free 30-day trial.
Common questions
Do parents need to install anything?
No. They receive ordinary text messages from your TuitionPing number and reply like any other text. No app, no account, no login.
How long does setup take?
About 10 minutes: create your account, add families (or import a CSV), and you're done. Reminders start going out on the next scheduled stage.
Can a parent opt out?
Yes — they reply STOP anytime and we stop texting them immediately. They can rejoin with START. Opt-outs are honored automatically and instantly.
Do I need parents' consent to text them?
Yes. You should collect consent at enrollment or include it in your tuition agreement. You're responsible for only adding numbers you have permission to text — the signup and import flows both ask you to confirm this.
Can I change what the messages say?
Yes. All four reminder templates are editable from your dashboard, so they sound like you — including your program's name automatically.
What if a parent's number changes or is wrong?
Update it on your dashboard in seconds. A wrong number means a missed reminder, not a penalty — and phone numbers are validated on entry so typos get caught.
What happens after the 30-day trial?
Your card on file is charged for the plan you chose. Cancel anytime from the Billing page — it takes effect at the end of your billing period, and your data stays intact until then.
Is there a contract?
No. Month-to-month or annual, your choice. Cancel in one click whenever you want.
Does TuitionPing collect tuition or verify payments?
Neither. TuitionPing sends the reminders and records it when a parent replies PAID — but it doesn't process payments or confirm the money arrived. You verify payments in whatever system you already use (cash, check, bank transfer, Brightwheel, etc.), and can mark families paid by hand on your dashboard. A parent's PAID reply shows as "Reported paid" until you confirm it.
Put your tuition reminders on a schedule.
Plans from $9/month. Start with a 30-day free trial.
Start free — it takes 10 minutesCard on file at signup · no charge for 30 days · cancel anytime
Email me the free tuition collection kit · Optional tuition tips and product updates.